Imagine booking your dream venue for your next event but then realising that you spend most of your budget on hiring that space out and did not consider any additional "hidden" cost.
When finding a venue to meet the brief of an event, what are the main areas you need to consider when making your decision?
1. Location/Accessibility - is the venue accessible via all traditional methods of transport? If your "perfect venue" is a chateau aloft a mountain or is only reachable by chartering a private vessel to ferry you out to a yet undiscovered island. When turn out is a major priority, all your other meticulously planned aspects would be for nothing if half of your guests weren't even able to get there.
2. Budget - It's no good trying to book a popular venue if doing so leaves you with virtually nothing left in the coffers to lay on catering, entertainment, and accommodation.
3. Facilities and Services - Most hotels and Conference Centres are readily equipped with A/V equipment and WiFi; which are essential for most events which takes the hassle out of having to organise yourself on top of everything else. A historic venue such as a castle ruin or, an ancient church is unlikely to have very modern facilities.
4. Space - Does your venue accommodate everyone for your event comfortably including event staff? Quaint historic venues may look the part and get tongues wagging but if it was heaving, unfortunately, that might be all your event was remembered for.
5. Response Time - From the offset what has been your experience of contact with the venue? Quick response times over communications is a good indicator of what it will be like working with that venue management, and how helpful they're likely to be when it comes to putting on the event.
In conclusion, a short list that should be relevant to most initial venue search inquiries, although different areas may take precedence depending on your event brief.
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